The Client Profile

• Headquarters: Atlanta, GA

• Number of Employees Approx. 40,000 worldwide

• Number of locations: 340 office, across 25 countries, serving 29,000+ customers worldwide

• Annual Revenue: $5B+

**BrandSafway **is a leading global provider of access, scaffolding, specialized industrial services, and forming and shoring solutions serving the industrial, commercial, and infrastructure markets. Headquartered in Atlanta, Georgia, BrandSafway supports more than 29,000 customers worldwide through an extensive international operating footprint.

The company's services support complex projects across industries including oil and gas, power generation, civil and infrastructure, and commercial construction. With one of the industry's largest labor pools and an extensive network of locations, BrandSafway has the workforce and resources required to respond to complex and time-sensitive project schedules.

That scale also creates a significant operational challenge: onboarding large numbers of employees into Workday quickly while maintaining accuracy, compliance, and control. For BrandSafway, the solution was a custom workforce onboarding application developed by Quandary Consulting Group and integrated directly with Workday.

The Challenges

High-Volume Workday Onboarding Was Creating a Workforce Deployment Bottleneck

For a global construction and industrial services organization like BrandSafway, workforce mobilization can happen quickly; large projects may require significant numbers of employees to be onboarded, reassigned, or deployed within compressed timelines.

However, BrandSafway's existing Workday onboarding process required employee information to be entered individually and manually, which created a bottleneck when teams needed to process large groups of workers. Instead of onboarding employees in bulk, HR and administrative teams had to work through records individually.

At scale, the process created several challenges:

• Time-consuming manual Workday data entry

• Limited ability to process large employee groups simultaneously

• Increased administrative workload during workforce mobilizations

• Greater potential for human data-entry errors

• Delays between staffing decisions and workforce deployment

• Difficulty efficiently handling project-based hiring surges

• Compliance concerns when required employee information or credentials were incomplete

For an organization operating across hundreds of locations and complex industrial and construction environments, workforce onboarding needed to move at the speed of operations.

Bulk Employee Onboarding is Notoriously Difficult in Workday

Enterprise HR platforms, especially Workday, provide extensive functionality for managing employee records. Specialized business requirements can emerge when organizations need to process hundreds of workforce changes simultaneously and** **BrandSafway needed the ability to perform high-volume employee onboarding while preserving the controls and validation required for accurate workforce records.

The company needed a solution capable of:

• Uploading employee records in bulk

• Processing hundreds of workers simultaneously

• Validating required employee information

• Preserving existing Workday functionality

• Maintaining credential and compliance requirements

• Reducing repetitive HR data entry

• Accelerating workforce deployment

• Supporting onboarding, reassignment, and offboarding

• Maintaining an auditable and controlled employee data process

Rather than replacing Workday, BrandSafway needed to extend Workday's capabilities around its specific high-volume workforce requirements.

The Solution

A Custom Workday Integration Built for High-Volume Employee Onboarding

Quandary Consulting Group designed and implemented a **custom **workforce onboarding application integrated directly with Workday. The solution created a more efficient way for BrandSafway's teams to process high volumes of employee records without sacrificing the functionality and controls of the company's core HR platform.

Instead of manually entering each employee individually, authorized users could upload large batches of workforce records through a purpose-built application, the system then used Workday integration and API-driven automation to process those records at scale, resulting in a high-volume workforce management solution that is capable of extending Workday around BrandSafway's specific operational needs.

Bulk Employee Uploads Replace Record-by-Record Data Entry

At the center of the solution was the ability to upload hundreds of employee records simultaneously. Rather than requiring HR teams to manually repeat the same Workday data-entry process for each worker, the custom application enabled employees to prepare and process workforce information in bulk.

This dramatically changed the economics of high-volume onboarding, because what had previously been a repetitive, employee-by-employee process could now be managed as a scalable workflow. The application supported workforce actions including:

• New employee onboarding

• Employee reassignment

• Employee offboarding

• High-volume workforce updates

This gave BrandSafway a faster path for managing large employee populations during periods of rapid staffing activity.

Quickbase Extends Workday Without Replacing It

A key aspect of the solution was that Workday remained BrandSafway's core HR system. Quandary did not attempt to recreate or replace Workday, but instead, extended the custom application capabilities. Using Quickbase as the application layer, Quandary created specialized functionality around BrandSafway's high-volume employee processing requirements while preserving the enterprise HR capabilities already available in Workday.

This architecture demonstrated a practical approach to a common enterprise technology challenge: when an enterprise platform handles the majority of business requirements well but struggles with a specialized workflow, organizations don’t necessarily need to replace it—they can extend it; and for BrandSafway, Quickbase provided that extension layer.

Workday API Integration Automates Employee Data Processing

Quandary connected the custom application to Workday using its API, allowing workforce records to move between the custom interface and Workday without requiring repetitive manual re-entry.

The integration automated high-volume employee data processing while maintaining Workday as the system of record and this reduced the administrative burden associated with moving large volumes of employee information into the HR platform.

The automated workflow provided a more scalable connection between: Employee Data → Quickbase Application → Validation → Workday API → Employee Record

Instead of employees acting as the integration point between systems, the technology handled the transfer.

Built-In Validation Protects Data Accuracy and Compliance

BrandSafway operates in industries where safety, training, workforce qualifications, and compliance are critical and the solution, therefore, needed to ensure that accelerating employee onboarding did not create additional risk.

Quandary designed the workflow so employee records were not immediately finalized simply because they had been uploaded, but instead, records could be treated as temporary entries until required system-level validation was completed.

This created an important control point, allowing the system to validate employee information before records moved through the onboarding process and helping maintain accuracy even at high processing volumes. Rather than treating faster onboarding and workforce governance as competing priorities, this approach allowed BrandSafway to combine: Speed + Validation + Compliance + Control.

Credential Validation Supports Workforce Compliance

For construction and industrial workforces, employee qualifications can directly affect whether an individual is ready to deploy to a project and this custom onboarding process helped BrandSafway maintain control over required employee information and credentials while processing workforce records at scale.

By incorporating validation into the workflow, BrandSafway could accelerate administrative processing while continuing to enforce required workforce standards and this was particularly important for an organization whose operations emphasize safety and craft-specific training across a global workforce.

From Manual Onboarding to a Mass Staffing Accelerator

The custom solution effectively became a Mass Staffing Accelerator for BrandSafway. Instead of treating every employee onboarding event as an individual transaction, BrandSafway could process workforce changes at scale. The system combined:

• Bulk employee uploads

• Quickbase application development

• Workday API integration

• Automated data processing

• Employee record validation

• Credential compliance controls

• Workforce reassignment capabilities

• Employee off-boarding workflows

Together, these capabilities created a more scalable approach to workforce administration.

The Results

100+ Employees Onboarded in Minutes

The impact of the custom Workday integration was immediate and this allowed BrandSafway to gainthe ability to process more than 100 employees in minutes, replacing a manual, record-by-record workflow with a scalable bulk onboarding process.

100+ Employees Processed at Once

The custom application allows teams to upload and process 100 or more employee records simultaneously, and instead of requiring each employee to be entered individually, HR teams can manage large staffing groups through a centralized workflow.

Employee Onboarding Reduced From Hours to Minutes

High-volume employee processing that previously required substantial manual effort can now be completed in minutes. This significantly reduces the administrative time required to prepare workers for deployment and for an organization managing approximately 40,000 employees across hundreds of locations, the ability to remove administrative friction from workforce mobilization creates a much more scalable staffing model.

Faster Workforce Deployment

When employee onboarding becomes a bottleneck, project staffing can become a bottleneck as well. By accelerating the administrative process required to move employee information into Workday, BrandSafway can move workers through onboarding more efficiently and reduce delays between staffing requirements and workforce readiness. For construction, infrastructure, and industrial projects operating against demanding schedules, faster workforce mobilization can have meaningful downstream operational value.

Greater HR Productivity Without Sacrificing Control

The system also changed where HR and administrative employees spend their time. Rather than repeatedly entering employee information into Workday, teams can manage larger groups of records through automated workflows and this allows employees to spend less time on repetitive data entry and more time addressing exceptions, employee needs, compliance requirements, and other higher-value workforce activities.

Critically, the efficiency improvement did not require BrandSafway to abandon its existing HR technology, but instead, allowed the company to retain Workday as thier HR solution, while extending it with the functionality needed for high-volume staffing.

Reducing Manual Data Entry and Human Error

Manual data entry becomes increasingly risky as transaction volume grows. Every repeated entry creates another opportunity for incorrect, incomplete, or inconsistent information. The custom Quickbase and Workday integration reduces that risk by automating the transfer of workforce information between systems and applying validation before records are finalized. This provides BrandSafway with a more controlled approach to employee data management while simultaneously improving processing speed.

Scaling Workforce Operations Across a Global Enterprise

BrandSafway's scale makes the project particularly significant. The company operates with approximately 40,000 employees across 340 locations in 25 countries. A workforce of that size requires systems capable of handling significant operational complexity and the custom solution gave BrandSafway a reusable framework for managing high-volume employee transactions without requiring HR teams to scale manual data entry at the same rate as workforce activity.

Rather than solving a single onboarding event, Quandary created an infrastructure capable of supporting ongoing workforce change.

Key Results Delivered to BranSafway:

The custom Quickbase and Workday integration enabled BrandSafway to:

• Process 100+ employee records simultaneously

• Complete high-volume onboarding in minutes instead of hours

• Eliminate repetitive employee-by-employee Workday data entry

• Automate bulk workforce processing

• Accelerate workforce deployment

• Support employee onboarding, reassignment, and offboarding

• Maintain validation before employee records are finalized

• Strengthen control over credential and compliance requirements

• Reduce the risk of manual data-entry errors

• Improve HR and administrative productivity

• Preserve Workday as the core HR system of record

• Extend Workday without a costly platform replacement

• Create a scalable process capable of supporting a global workforce

Extending Workday With Quickbase for Enterprise Workforce Automation

BrandSafway didn't need another HR system, they needed a better way to make its existing HR technology support the speed and scale of its operations. Quandary Consulting Group combined custom Quickbase application development, Workday API integration, workflow automation, bulk employee processing, and data validation to create a workforce onboarding solution designed specifically around BrandSafway's requirements.

The result is a scalable Workday workforce automation solution capable of processing more than 100 employees in minutes while preserving the accuracy, validation, and compliance controls required by a global construction and industrial services organization.

For BrandSafway, the project demonstrates how enterprise organizations can extend Workday with custom applications and API integrations to solve specialized operational challenges without replacing the systems they already rely on.